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How to Sort, Tag or Categorize Your LinkedIn Contacts

Sort Your LinkedIn Connections[UPDATE 4/6/17: LinkedIn has remodeled and gotten rid of this feature. Let’s hope they bring it back soon as it was very useful for anyone wanting to do business!]

I am hoping by now that you have been using Facebook’s Friend Lists or Interest Lists which help you sort your Facebook contacts or pages you like. Twitter also has a List feature that is useful as well. Both of those sites allow you to look at the news feed of only people on those lists – great time-saver!

LinkedIn does not exactly do the same thing – there is no separate news feed for just people on a list, perhaps because the news feed (so far) is not the main focus of the social media site. However, there is a way to categorize your contacts and sort them into groups using what’s called Tags.

You can do this either as you add connections, or you can go to your master Connections list and edit the tags from people you are already connected to. This video shows you what I’m talking about, then I break it down below:

 

To categorize people as you add them as a connection, simply click on View Profile to go to their page, and find the Contact Information on the lower right sidebar. Under their email address there will be an Edit Tags button. From there you can either add a new tag at the top, or click a checkbox for one of your existing tags. Then save.

To do this for connections you have already made, go to Contacts on the top menu bar, and then Connections and then click on each name in the center column. A right side column will appear with an Edit Tag link. Use that or if you need to, click on their name to visit their profile and remind yourself who they are. 🙂

On that Connections page, you can also select one of your tags (categories) from the left sidebar, select people from within that list in the center and click Send Message on the right. This will send a message to only connections in that particular category. Not to be abused – but this could be handy if you have an announcement or question to ask of only certain groups of people.

Questions? Let me know in the comments! Be sure to grab your free LinkedIn tip sheet below as well!

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34 Comments

  1. Terry Brock on July 25, 2012 at 5:57 am

    Good points. LinkedIn is one of the best tools for connecting with people we’ve had in a long time. Thanx for sharing this info!

  2. Leo T. on January 2, 2013 at 6:18 pm

    Karen,
    Thanks for the video on sorting LinkedIn contacts.
    Question – Once you sort contacts, can you see them sorted on your mobile device app, such as iPad? Can one sort contacts directly from an iPad?
    Thank you,
    Leo

    • Karen
      Follow me on Twitter: mybizpresence
      on January 2, 2013 at 6:41 pm

      Hi Leo – You would have to go to the Full Site through Safari and not the mobile app or the mobile version and you should be able to access everything there but it doesn’t look like the app even has an option to do anything with the contacts! Great Q.

  3. Steve Foerster on March 6, 2013 at 9:20 am

    I don’t see a way to make an update visible to all contacts except those with a certain tag or from a certain company. Is this not possible with LinkedIn?

    • Karen Clark
      Follow me on Twitter: mybizpresence
      on March 6, 2013 at 9:28 am

      No there is no way that I know of to “hide” an update from certain segments of your contacts. This would be a great suggestion to make to the LinkedIn team!

  4. Tom Blubaugh on July 5, 2013 at 11:44 am

    Thank you. Very helpful.

  5. Erin Stillaway on November 13, 2013 at 8:42 am

    I’m trying to tag all of the almost 900 contacts our business has on linkedIn, is there a way to only select the contacts who don’t have tags?

    • Karen Clark
      Follow me on Twitter: mybizpresence
      on November 13, 2013 at 12:40 pm

      No unfortunately there is no way to sort them by no-tags that I know of.

  6. Shobha on September 23, 2014 at 9:42 pm

    Thank you so much Karen for the information on sorting contacts and using the connections. A very useful video and it was really easy to follow and do as you indicated.

    Thanks again and have a pleasant day.

    Ms Shobha

  7. Masa Nicknam on May 23, 2015 at 6:44 am

    Great Video!
    A question: how can I send posts, updates, etc to a specific tag?

    • Karen Clark
      Follow me on Twitter: mybizpresence
      on October 10, 2015 at 12:38 pm

      Unfortunately we are not able to do this – you can only private message (group message) people who share a tag. Go to Contacts then sort by Tag, then Select All and then send a Message.

  8. Ricardo on October 1, 2015 at 9:20 am

    When you send a message to a set of contacts that is tagged will all the others see who else you sent the message to or will they see it as if sent only to them and not the others. Don’t like getting emails with a bunch of other emails included so just curious.

    Thanks! Excellent information and opened up some good thinking for us.

    Ricardo

    • Karen Clark
      Follow me on Twitter: mybizpresence
      on October 10, 2015 at 11:34 am

      Yes unfortunately they would see the others listed in the message, similar to being CC’ed on an email. I agree I do not like this myself.

  9. Laura on March 17, 2016 at 4:50 pm

    If you are starting from scratch and have no tags, is there a way to assign tags to one group via a listing approach vs having to open and tag each and every contact individually? With thousands of contacts this would seem a daunting task. thanks for any feedback

    • Karen Clark
      Follow me on Twitter: mybizpresence
      on March 30, 2016 at 12:55 pm

      No unfortunately I do not know of a way to do this in bulk. I’ve started getting into the habit of once we are connected, going to their profile and doing it right then. But it’s extremely difficult to go back and tag prior connections, I agree.

  10. Elya on March 30, 2016 at 11:24 am

    Do you know how I can filter or sort my connections to see only those in a certain location? I can tag them, but it’s going to take a lot of time to go through 1,000-odd connections and tag each.

    Thanks!

    Elya

    • Karen Clark
      Follow me on Twitter: mybizpresence
      on March 30, 2016 at 12:54 pm

      You would have to go in through the search bar, and sort by people and then location and then it would give you a list of all of them.

  11. Patrick Lyness on April 12, 2016 at 7:33 pm

    I just recently switch computers and now have an issue sorting my connections. When I sort my connections by first or last name I no longer get the alphabet “tab” to jump to the first letter of the name. In order to find someone whose name starts with a “W” requires scrolling through 700 contacts. Ever experience this issue?

    • Karen Clark
      Follow me on Twitter: mybizpresence
      on May 2, 2016 at 10:07 am

      Yes the alphabet tabs are gone. The only thing I’d suggest is using the search spyglass on simple “W” and scrolling only through those. Of course if you now one of their names you can be more specific.

  12. nadia on June 9, 2016 at 2:19 am

    Thank you Karen for this very handy tip (tag) for sorting my connections on LinkedIn.
    Now I got really excited by your demonstration on how to send a message to a group of people according to a tag. This would save me loads of time!
    However, this option doesn’t appear and is not offered to me. Is this feature only available for premium accounts?
    Thank you!
    regards,
    Nadia

    • Karen Clark
      Follow me on Twitter: mybizpresence
      on August 31, 2016 at 12:05 am

      No unfortunately they seem to have done away with this since the post was written. Or if they changed it I can’t figure it out either! Sorry about that!
      Karen

  13. anabelle on August 1, 2016 at 2:15 pm

    Hello Karen

    perhaps you may help?

    i have all my linkedin contacts with tags.

    i want to sort them, but it will only list the fisrt 30 tags, not allowing to reach to tags with letter S …

    any idea?

    • Karen Clark
      Follow me on Twitter: mybizpresence
      on August 30, 2016 at 11:50 pm

      I am sorry, I have not seen that. If you are looking on mobile, I would try desktop or vice versa?

  14. JF on October 24, 2016 at 7:46 am

    Dear Karen,
    Seems like it’s not possible anymore to send a message to a specific list slected manualy or by tag from the contact list.
    Is there a possibility to do this in some kind of “mega-premium” account? I use professional and recruiter lite and still, it’s not possible.
    Thank you!

  15. Darren on January 12, 2017 at 4:37 am

    Karen,

    I’m using Premium and can see that LinkedIn are removing the tags feature.
    Have you got any idea on how I can now segment my 1st connections when they phase it out completely?
    I would be looking to send messages to key groups of contacts.

  16. Stan on March 3, 2017 at 7:37 am

    Better update this – LinkedIn just got a lot less useful! You can’t do this anymore. 🙁

    • Karen Clark
      Follow me on Twitter: mybizpresence
      on April 6, 2017 at 11:48 pm

      Yes. I am so sad! I hope they bring it back.

  17. Keith on March 15, 2017 at 1:38 pm

    Thanks for the video about tagging contacts in LinkedIn. Did LinkedIn discontinue this feature or am I missing something.

    • Karen Clark
      Follow me on Twitter: mybizpresence
      on April 6, 2017 at 11:48 pm

      Yes they recently did away with it. 🙁 Sorry.

  18. Istvan on March 22, 2017 at 2:09 pm

    This article is obsolete, there are no tags in Linkedin anymore.

  19. Zara on May 16, 2017 at 5:24 am

    Hi there,
    Just wondering how I can filter my connections into industry or location. Is there a way of doing this in bulk rather than going through them one by one!??

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